Secretary/Protocol – Administration Section

About the role

The EU Delegation to Mozambique is seeking a Secretary/Protocol officer for its Administration Section. The role is based in Maputo and supports the Delegation’s diplomatic, administrative and logistical functions on a two‑year renewable contract.

Key responsibilities

• Manage all protocol‑related matters, including diplomatic cards, visa renewals, immigration issues and local driving licences for EU staff.
• Coordinate temporary accommodation and logistics for EU official visits, and provide support for events, meetings, seminars and missions.
• Handle administrative duties such as drafting correspondence, taking minutes, maintaining agendas and registering documents.
• Oversee office supplies, stationery, representation material and petrol requisitions; process deliveries and invoices.
• Liaise with travel agents for mission tickets and hotel bookings, and prepare related accounting files.
• Manage the car fleet and drivers, supervise overtime, monitor vehicle logbooks and ensure compliance with institutional policy.
• Act as backup for the logistics and admin‑assistant and maintain all related records and files.

Required profile

• Ability to work in a multicultural environment under the supervision of the Head of Administration.
• Strong organisational skills and attention to detail for protocol and logistics coordination.
• Experience in administrative support, document handling and office management.

Required skills

What we offer

• Two‑year renewable fixed‑term contract.
• Opportunity to work within a European diplomatic mission.
• Exposure to international relations and EU‑Mozambique cooperation.