Administrative Assistant

About the role

UNICEF is seeking an Administrative Assistant to support its Administrative and Finance Unit in Maputo, Mozambique. Reporting to the Administrative Officer and working closely with the Registry and Records Assistant, you will ensure smooth office operations through protocol, records management, and logistical support.

Key responsibilities

• Organise internal staff meetings, including catering arrangements and clearances.
• Provide protocol support for visas, diplomatic cards, importation and exemption procedures.
• Screen incoming external calls and direct them to the appropriate staff.
• Maintain the online registration system for correspondence and manage UN Pouch shipments.
• Handle invoice registration, scanning, forwarding to relevant sections and support timely payments for utilities.
• Liaise with Express Mail Service providers and coordinate parcel deliveries.
• Support receipt, stock control and distribution of Personal Protective Equipment (PPE).
• Perform general administrative tasks for the unit as needed.

Required profile

• Minimum two years of relevant professional experience in administration or secretarial functions at national or international level.
• Secondary education completed.
• Fluent in English and Portuguese.
• Strong communication, interpersonal skills and ability to work independently in multicultural environments.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with artificial intelligence tools.
• Database management experience.

What we offer

• Full‑time UN Volunteer position with a benefits package.
• Monthly living allowance to ensure a secure standard of living at the duty station.