Executive Assistant (m/f) – Energy Sector

About the role

A multinational energy company is looking for an Executive Assistant to provide high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives. The role acts as the main point of contact between senior management, employees, clients, external partners and stakeholders, and is open to candidates with Mozambican nationality.

Key responsibilities

• Liaise with headquarters on correspondence, travel arrangements and meeting schedules, and coordinate complex executive agendas.
• Independently coordinate confidential meetings with government authorities and senior public officials, with follow-up on deliverables.
• Plan and coordinate executive travel and detailed itineraries, including sponsorship letters and government authorisations for corporate aircraft.
• Negotiate and organise conference facilities, catering and hotel accommodation for executive visitors, and review and approve invoices.
• Prioritise incoming information and ensure timely, accurate communication to the Country Chair.
• Ensure HSE communications are displayed across all office locations.
• Oversee and coordinate administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities.
• Assess incoming correspondence and redirect it to the right senior management representatives.
• Prepare and format letters, memoranda and other communications, take meeting minutes and prepare reports and presentations.
• Maintain filing systems and databases, and coordinate residential and household operations, including events, catering, domestic staff and maintenance teams.
• Screen and direct telephone calls and correspondence to the appropriate managers or departments.

Required profile

• High school diploma or bachelor's degree in Business Administration or a related field.
• At least 5 years of experience as an Executive Assistant, preferably in a multinational company.
• Fluency in English and Portuguese; knowledge of French is an advantage.
• Previous managerial or team leadership experience is desirable.
• Mozambican nationality.

Required skills

• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage complex schedules, competing priorities and demanding workloads.
• Good knowledge of office administration, document management and reporting processes.
• Ability to work independently, show initiative and perform under pressure.

What we offer

• Salary conditions compatible with the level of experience and responsibility of the role.
• Opportunities for personal development.