Office Supervisor & Administrator

About the role

The role ensures the smooth operation of the office by providing comprehensive administrative support to managers and team members. You will coordinate daily activities, maintain office resources, and act as a liaison between internal and external stakeholders.

Key responsibilities

• Coordinate and supervise daily office activities in line with company policies.
• Identify and implement cost‑effective improvements to operational efficiency.
• Supervise administrative staff, allocate tasks, and monitor performance.
• Manage office supplies, equipment procurement, maintenance, and replenishment.
• Organise travel, accommodation, events, meetings, and conferences, including minute taking.
• Process administrative expense payments, ensure proper approvals, and work with finance for compliance.
• Produce monthly expense forecasts and compile incurred expenses for finance.
• Maintain records of invoices, contracts, and confidential documents.
• Update supplier database and ensure legal compliance of service providers.
• Support various teams as needed and update office administration policies.

Required profile

• Strong communication and teamwork abilities.
• Excellent planning, organisation, and time‑management skills.
• High attention to detail and problem‑solving capability.
• Integrity and customer‑service orientation.

Required skills

• Microsoft Office (MS Office) proficiency