Supply Chain Assistant

About the role

IOM, a UN-related agency on migration, is recruiting a Supply Chain Assistant for its Pemba Sub-Office in Mozambique. Reporting to the Supply Chain Officer and working with administrative and programme units, the postholder assists in organising procurement activities, from obtaining quotations to delivery of goods and services, and ensures compliance with IOM procurement policies and mission guidelines.

Key responsibilities

• Receive, review and process procurement requests, clarifying specifications and information needed.
• Assist in obtaining quotations, preparing evaluations and recommendations, issuing Purchase Orders or Service Agreements, and following up deliveries against IOM procurement guidelines.
• Keep programme units informed of delivery status and propose alternatives when delays occur; keep the Supply Chain Officer informed of bottlenecks.
• Identify potential vendors, take part in vendor appraisals, register suitable suppliers in the WAVE-ERP system or vendor database, and monitor vendor quality, delivery and beneficiary satisfaction.
• Maintain transaction records, including quotations, expenditure records, receiving reports, receipts and purchase orders, and generate a monthly report on open items.
• Prepare payment documentation, liaise with the finance unit, reconcile monthly invoices with vendors and follow up on overdue invoices.
• Review and process vendor invoices, act with integrity according to the IOM Code of Conduct, and perform other related duties.

Required profile

• Secondary school certificate with at least 4 years' relevant experience in supply chain, procurement or logistics, or a diploma in Business Administration/Management/Stock Management with 3 years' experience, or a degree with 2 years' experience.
• Previous experience in supply chain, procurement or logistics, and preferably with IOM or another humanitarian agency.
• Fluency in English and Portuguese (oral and written).
• Highly self-motivated and able to work under pressure.

Required skills

• In-depth knowledge of supply chain and procurement processes in humanitarian agencies.
• Good knowledge of MS Office, especially Excel; knowledge of SAP or Oracle is advantageous.
• Ability to write clear reports and analyse data.