Administrative Assistant 2

About the role

This position provides entry‑level administrative support to one or more leaders and functional teams. The role focuses on delivering accurate documentation, managing communications, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Prepare memos, reports, spreadsheets, charts, graphs and presentations using a variety of software platforms.
• Collect, compile and organize data for internal use.
• Take accurate meeting minutes and distribute them promptly.
• Schedule meetings, appointments and maintain calendars using computer applications.
• Answer, screen and forward telephone calls, taking messages as needed.
• Receive, sort and distribute mail and other correspondence.
• Operate standard office equipment such as copy machines and manage office supplies.
• Maintain organized office files and perform other duties as assigned.

Required profile

• Current/valid Temple recommendation or equivalent endorsement.
• Two to three years of post‑high‑school education.
• Approximately five years of diverse clerical experience or an equivalent background.
• Strong written and verbal communication skills.
• Ability to work discreetly, maintain confidentiality and act with integrity.
• Proven ability to organize, prioritize work and follow instructions.
• Professional interaction with colleagues and external contacts.

Required skills

• Proficiency with Windows operating system.
• Experience using Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to operate and maintain standard office equipment.