Supply Chain Assistant

About the role

IOM (International Organization for Migration) is hiring a Supply Chain Assistant for Pemba, Mozambique, on a temporary basis. Reporting to the Supply Chain Officer at the Pemba office, the post assists and organizes procurement activities, including quotations, tendering, purchasing and delivery of goods and services, in line with IOM's procurement policies and procedures.

Key responsibilities

• Receive, review and process procurement requests, clarifying specifications and information.
• Assist in obtaining quotations, preparing evaluations and recommendations, issuing Purchase Orders or Service Agreements, and ensuring delivery in line with IOM procurement guidelines.
• Keep programme units informed of delivery status and propose alternatives to mitigate delays; inform the Supply Chain Officer of bottlenecks.
• Identify vendors, take part in vendor appraisals, and register suppliers in the WAVE-ERP system and/or the procurement vendor database.
• Spot-check quality and delivery, record beneficiary satisfaction, and help maintain the vendor database.
• Maintain transaction records and set up an electronic filing system for quotations, receiving reports, receipts and purchase orders.
• Generate monthly reports on open items, prepare payment documentation, liaise with the Finance Unit, and reconcile monthly invoices with vendors.

Required profile

• One of: secondary school certificate with 4 years of supply chain or procurement experience; diploma in Business Administration, Business Management or Stock Management with 3 years; degree in those fields with 2 years.
• Previous experience in supply chain, procurement or logistics, and preferably with IOM or another humanitarian agency.
• Fluency in both English and Portuguese, oral and written.
• Self-motivated, able to work under pressure, and adhering to IOM's Code of Conduct.

Required skills

• In-depth knowledge of supply chain and procurement processes in humanitarian agencies.
• Good computer literacy, especially MS Office and Microsoft Excel.
• Knowledge of SAP or Oracle is an advantage.