Administrator & Logistics Coordinator

About the role

The Administrator & Logistics Coordinator ensures smooth daily office operations, manages facility services, and provides end‑to‑end logistics support for personnel, materials, visitors, and vendors. The role acts as a central hub for communication between management, staff, suppliers, and external partners, supporting business continuity and compliance.

Key responsibilities

• Manage the General Manager’s office, including executive calendar, appointments, travel arrangements, and expense settlement.
• Supervise the Receptionist and Driver, maintain errand and travel calendars, and coordinate visitor handling.
• Oversee office cleaning contractors, security, meeting rooms, kitchen supplies, and overall office stock and cost management.
• Handle incoming emails, route documentation, and act as liaison between management, staff, and external contacts.
• Organise travel, hotel bookings, visas, and local transport, adapting quickly to last‑minute changes.
• Maintain petty cash, process reimbursements, and reconcile accounts.
• Support procurement processes: issue LPOs, update vendor lists in Navision, and screen supplier invoices.
• Manage fleet assets, ensure regulatory compliance, insurance, licensing, and develop a cost‑effective vehicle maintenance system.

Required profile

• Proven experience supervising reception and driver staff.
• Demonstrated ability to manage executive calendars and high‑volume travel logistics.
• Strong organisational skills in a fast‑paced environment.

Required skills

• Microsoft Office Suite
• Navision ERP

What we offer

• Opportunity to work within a dynamic multinational energy company.
• Exposure to comprehensive administrative and logistics functions.