Administrative Assistant – Generic

About the role

The Administrative Assistant will support the team by ensuring compliance with HSE requirements, handling administrative tasks, and maintaining effective office operations in Maputo.

Key responsibilities

• Prepare mission orders, expense forms, leave schedules, and timesheets.
• Compose, type, and distribute meeting notes, correspondence, reports, and memos.
• Maintain paper and electronic filing systems, including SharePoint organization.
• Handle incoming calls and visitors, directing inquiries appropriately.
• Manage stock records, requisition orders, and follow‑up in SAP.
• Participate in event organization and HSE reporting.
• Gather and validate lessons‑learned from project teams and provide feedback.

Required profile

• Bachelor’s degree in Engineering or equivalent.
• Minimum 3 years of administrative/secretarial experience.
• Very good command of English (written and spoken); Portuguese is an advantage.
• Strong coordination, organizational, and communication skills.
• Ability to work independently and anticipate constraints.

Required skills

• Advanced proficiency in MS Access, Word, Project, Excel, and PowerPoint.
• Experience with SAP and SharePoint for record keeping.

What we offer

• Salary conditions compatible with experience and responsibility level.
• Opportunities for personal development.