Administrative Assistant

About the role

Heading Moçambique is seeking an Administrative Assistant to provide day‑to‑day support for a team of 10‑12 people in its Maputo office. The role involves both face‑to‑face and remote interactions, ensuring smooth administrative operations across the project.

Key responsibilities

• Manage calendars, meeting schedules, appointments and coordinate travel, visas, accommodations and expense reporting for project leadership.
• Prepare correspondence, mail, documentation and maintain visitor coordination, contact lists, distribution groups and organization charts.
• Schedule and coordinate project meetings, workshops, stakeholder engagements, site visits and management reviews.
• Oversee office supplies, equipment, facility‑related support and onboarding activities for new team members.
• Ensure all administrative processes comply with company policies and local regulations while maintaining a professional office environment.

Required profile

• Bachelor’s degree in Administration, Business Management, Executive Secretarial Studies, Human Resources Management, Accounting or a related field.
• Minimum of 3 years of relevant administrative experience.
• Fluency in Portuguese and English, both written and spoken.
• Excellent verbal and written communication, strong organizational and multitasking abilities.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with email systems and general administrative coordination tools.