Administrative Assistant – WASH Operations

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant to support its Water, Sanitation and Hygiene (WASH) programme in Pemba, Mozambique. Working under the Program Manager (WASH) and in close coordination with Procurement and Finance units, the assistant will ensure smooth administrative and logistical operations for the project.

Key responsibilities

• Provide administrative support for WASH activities, including submission of procurement requisitions, project invoices and related documentation in line with IOM standards.
• Follow up on procurement and finance processes, maintain the WASH database, and liaise with procurement and finance teams to address delays.
• Compile, organize and manage hard‑ and soft‑copy project documents and keep the online WASH shared folder up to date.
• Support MEAL activities by integrating tools on mobile devices, validating collected data and sharing findings.
• Arrange meetings, conferences and logistics, manage the WASH team’s Outlook calendar, and receive visitors.
• Assist communication with government authorities, draft responses, and perform informal translation of general correspondence.
• Proofread and format documents, ensuring accuracy and proper grammar.

Required profile

• Experience in administrative support within humanitarian or development projects.
• Familiarity with procurement and finance follow‑up procedures.
• Ability to manage documentation and maintain databases.
• Strong organizational skills for meeting and travel coordination.
• Good written communication skills for drafting and proofreading official documents.

Required skills

• Proficiency with the WAVE system.
• Microsoft Outlook for calendar and email management.
• Word‑processing software (e.g., Microsoft Word).

What we offer

• Opportunity to work with a leading UN agency on migration‑related humanitarian programmes.
• Collaborative environment with diverse partners and stakeholders.