HR and Admin Officer (Full‑time)

About the role

The Administrative Officer supports high‑quality administrative management for Johanniter’s country office in Mozambique, ensuring compliance with internal standards, donor requirements and local regulations while assisting partner organisations.

Key responsibilities

• Supervise the HR support team and manage recruitment processes, from vacancy announcements to interview coordination and documentation.
• Maintain personnel files, verify timesheets, process monthly payroll for national staff and service contracts, and support staff appraisals.
• Oversee office procurement, utilities payments, contract tracking, and maintain filing systems for both manual and electronic records.
• Coordinate travel arrangements, schedule meetings, prepare minutes, and support event organisation for staff and stakeholders.
• Assist with donor reporting, internal and external audits, and ensure compliance with tax and labour regulations (IRPS, INSS).
• Promote safeguarding policies, report any concerns through designated channels, and disseminate zero‑tolerance standards.

Required profile

• Degree in Business Administration, Human Resources, Management or related field.
• Minimum three years of experience in a similar HR/administrative role.
• Fluent Portuguese and good working English (written and spoken).
• Knowledge of humanitarian principles, donor compliance and Mozambican tax‑labour requirements.
• Strong organisational, analytical and planning abilities, with the capacity to work under pressure in a multicultural environment.

Required skills

• Proficiency with Microsoft Word, Excel and Outlook.
• Experience in payroll processing, recruitment documentation and HR record‑keeping.
• Ability to manage procurement processes and maintain contract databases.

What we offer

• Competitive remuneration aligned with internal tariff and experience.
• Benefits such as 13th‑month salary, social security and insurance package.
• Friendly and appreciative working atmosphere.