Legal Administrative Assistant (M/F)

About the role

The Legal Administrative Assistant will support the Legal Department of a multinational Oil & Energy company. This role ensures the smooth operation of document management, scheduling, and administrative processes while maintaining strict confidentiality and traceability of legal records.

Key responsibilities

• Maintain and administer the legal document management system, ensuring accurate filing, registration, and retrieval.
• Uphold confidentiality standards and guarantee full traceability of all legal documentation.
• Provide comprehensive administrative support to the Legal Department, managing day‑to‑day operations and workflows.
• Coordinate preparation and timely delivery of legal documentation for the Company and its Special Purpose Entities, including correspondence and filings.
• Schedule, coordinate, and confirm internal and external appointments.
• Collect, organize, and electronically register legal data, ensuring integrity, accuracy, and accessibility of digital archives.
• Assist in drafting legal documents in line with internal and legal standards.
• Monitor and update legal and regulatory databases to reflect current legislation and key developments.
• Contribute to Health, Safety and Environment (HSE) initiatives within the workplace.

Required profile

• Minimum six years of experience in administrative support or a corporate environment.
• Strong attention to detail and keen observation skills.
• Excellent time‑management and organizational abilities.
• Impressive communication skills.
• Fluent in Portuguese and English.

Required skills

What we offer

• Salary conditions aligned with experience and responsibility.
• Opportunities for personal and professional development.