Administration Manager

About the role

SEGULA Technologies is seeking an Administration Manager to lead office and operational administration across its sites. The role ensures smooth daily workflows, financial administration, reporting, vendor management and compliance support while fostering a safety‑first culture.

Key responsibilities

• Manage daily office operations, facility upkeep, document control, staff scheduling and support during audits.
• Oversee accounts receivable/payable, invoicing, collections, petty cash and provide payroll inputs.
• Consolidate and distribute operational, financial, fuel and asset movement reports; maintain dashboards and ensure statutory submissions.
• Coordinate supplier onboarding, contract compliance, SLAs and vendor evaluations.
• Serve as primary contact for customer administrative queries and liaise with regulators, community leaders and contractors.
• Support SHERQ compliance, assist with safety audits, track incidents and promote safety culture.
• Lead, mentor and supervise administrative staff, allocate tasks, conduct appraisals and manage recruitment and training.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or Bookkeeping.
• 5+ years of broad administration experience, including 2–3 years in a supervisory or managerial role.
• Experience in logistics, industrial or waste‑management environments is a plus.
• Advanced proficiency in Microsoft Office and working knowledge of ERP and document‑management tools.

Required skills

• Microsoft Office suite
• ERP systems
• Document management tools
• Power BI (preferred)