Office Supervisor & Administrator

About the role

We are looking for an Office Supervisor and Administrator to ensure the smooth running of our office. The role provides comprehensive administrative support to managers and team members while overseeing daily operations.

Key responsibilities

• Coordinate and supervise daily office activities in line with company policies.
• Identify and implement cost‑saving and efficiency improvements.
• Supervise administrative staff, allocate tasks and monitor performance.
• Maintain office facilities, equipment and supplies, including procurement, control, maintenance and replacement.
• Facilitate communication among team members, departments, clients and suppliers.
• Organise travel, accommodation, meetings, events and conferences; prepare meeting minutes.
• Process administrative expense payments, ensure proper approvals and collaborate with finance for compliance.
• Produce monthly expense forecasts and compile expense reports for the finance department.
• Maintain records of invoices, contracts and confidential documents.
• Ensure legal compliance of service‑provider contracts and keep the supplier database up‑to‑date.
• Update office administration policies and provide support to various internal teams as needed.

Required profile

• Strong organisational and planning abilities.
• Excellent attention to detail.
• Effective communication and teamwork skills.
• Problem‑solving mindset with integrity.
• Good time‑management and ability to handle multiple tasks.

Required skills

• Microsoft Office