Executive Assistant

About the role

CONTACT is recruiting an Executive Assistant to be based in Maputo, Mozambique. The role provides high-level executive and administrative support to the Country Chair, Senior Vice President and visiting executives, and acts as the main point of contact between senior management, employees, clients, external partners and stakeholders.

Key responsibilities

• Liaise with headquarters on correspondence, travel arrangements and meeting schedules, and coordinate and manage complex executive agendas.
• Coordinate confidential meetings with government authorities and senior public officials, and follow up on deliverables.
• Plan and coordinate executive travel and detailed itineraries, including sponsorship letters and government authorisations for corporate aircraft operations.
• Negotiate and organise conference facilities, catering and hotel accommodation for executive visitors, and review and approve invoices.
• Prioritise incoming information and ensure timely, accurate communication to the Country Chair.
• Display HSE communications across all office locations and oversee administrative and clerical staff, acting as Team Lead for administrative support at site, including training and directing team activities.
• Assess incoming correspondence and redirect it to the right senior management representatives, and prepare letters, memoranda, reports, presentations and meeting minutes.
• Maintain filing systems and databases, and coordinate residential and household operations, including events, catering, domestic staff and maintenance teams.
• Screen and direct telephone calls and correspondence to the appropriate managers or departments.

Required profile

• High school diploma or bachelor's degree in Business Administration or another relevant field.
• At least 5 years' experience as an Executive Assistant, preferably in a multinational company.
• Fluency in English and Portuguese; knowledge of French is an advantage.
• Previous managerial or team leadership experience is desirable.
• Mozambican nationality.

Required skills

• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Good knowledge of office administration, document management and reporting processes.
• Ability to work independently, show initiative and perform under pressure.

What we offer

• Salary conditions compatible with the level of experience and responsibility of the role.
• Opportunities for personal development.