Supply Chain Assistant

About the role

IOM is recruiting a Supply Chain Assistant for its Pemba sub-office in Mozambique. Reporting to the Supply Chain Officer and working with administrative and programme units at Headquarters, Administrative Centers and the Mission, the post supports procurement activities such as obtaining quotations, tendering, purchasing and delivering goods and services, and ensures compliance with IOM procurement policies and mission guidelines.

Key responsibilities

• Receive, review and process procurement requests from requisitioners, clarifying specifications and other details.
• Assist in obtaining quotations, preparing evaluations and recommendations, issuing Purchase Orders or Service Agreements and ensuring delivery in line with IOM procurement guidelines.
• Keep programme units informed of delivery status and propose alternatives to mitigate delays; keep the Supply Chain Officer informed of bottlenecks.
• Identify vendors, take part in vendor appraisals, register suitable suppliers in the WAVE-ERP system or procurement vendor database, and monitor vendor quality, delivery and beneficiary satisfaction.
• Maintain vendor records and transaction records, including quotations, expenditure copies, receiving reports, receipts and purchase orders.
• Generate the monthly open-items report, prepare payment documentation, liaise with the finance unit and help reconcile monthly vendor invoices.

Required profile

• Secondary school certificate with at least 4 years' relevant experience in supply chain, procurement or logistics, or a diploma in Business Administration/Management/Stock Management with at least 3 years, or a degree with at least 2 years.
• Previous experience in supply chain, procurement or logistics, and preferably with IOM or another humanitarian agency.
• Fluency in English and Portuguese (oral and written).
• Ability to work under pressure and to act with integrity according to IOM's Code of Conduct.

Required skills

• In-depth knowledge of supply chain and procurement processes in humanitarian agencies.
• Good knowledge of MS Office, especially Microsoft Excel; knowledge of SAP or Oracle is advantageous.
• Clear reporting and analysis skills.