Admin Coordinator – Logistics & Office Support (Oil & Gas)

About the role

The Admin Coordinator will support the Base Manager and Logistics Manager in a leading oil & gas company. This position ensures smooth logistics for visitors, maintains office administration, and assists with project personnel tracking.

Key responsibilities

• Coordinate logistics for all visits, including VIPs, government officials, vendors, and contractors.
• Allocate office space for visitors and manage vehicle/transport requirements.
• Maintain the TEPMA1 project personnel onboard spreadsheet, camp bedding plans, and site office plans.
• Handle rotation schedules, time‑sheet collection, and driver assignments.
• Organise internal meetings, draft agendas, and record minutes.
• Control entry/exit of letters and documents, and keep department files orderly.
• Ensure compliance with office policies, manage the annual office budget, and oversee office services.
• Provide occasional Portuguese‑to‑English translation.

Required profile

• High school diploma or relevant degree.
• Minimum three years of logistics and administrative experience in the oil & gas sector.
• Experience supporting large, multinational project teams.
• Ability to work under pressure, prioritize urgent issues, and operate with minimal supervision.
• Good knowledge of HSE practices and multicultural teamwork.
• Mozambican nationality or local residence in Pemba is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel

What we offer

• Competitive salary aligned with experience and responsibility.
• Opportunities for personal and professional development within a prestigious oil & gas company.