Premises Support Officer (Pemba)

About the role

The International Committee of the Red Cross is seeking a Premises Support Officer to manage its premises and infrastructure within the Pemba sub‑delegation. The role ensures business continuity of welcome services and provides backup for the Welcome Officer during absences.

Key responsibilities

• Identify accommodation and office space needs and source suitable premises.
• Monitor the real‑estate market, analyse price trends and opportunities.
• Negotiate rental prices and lease terms in line with institutional guidelines.
• Prepare, extend and renew lease agreements, manage payments and documentation.
• Coordinate hand‑over of premises and conduct check‑in/check‑out inventories for mobile staff.
• Maintain accurate inventories of furniture, assets, maintenance materials and stocks.
• Oversee preventive maintenance and coordinate external contractors.
• Analyse premises set‑up, including passive security, and propose corrective measures with the Security Department.
• Manage relationships with landlords, agencies, suppliers and service providers.
• Supervise ordering, procurement and stock management of materials in coordination with Logistics.
• Control budgets, expenses and service costs related to premises and maintenance.
• Lead the premises and infrastructure team, ensuring effective planning and quality service delivery.

Required profile

• Degree or diploma in Business Administration, Management or a related field.
• Minimum three years of experience in administrative or support functions, preferably in an NGO.
• Strong organisational and coordination abilities with high attention to detail.
• Ability to handle cash and bank transactions responsibly and transparently.
• Proficiency in Microsoft Office tools.
• Working knowledge of English; additional languages a plus.